Health and Safety Committee meetings should be held regularly on a specific day and time and at least on a quarterly basis (i.e. the first Thursday of each month/quarter at 8:30 A.M.). New committees should consider meeting on a more frequent basis. When a meeting schedule is planned well in advance, the members are then in a better position to arrange for their attendance and prepare for discussion.
A typical Committee meeting should include:
- Review of unfinished items from the previous meeting(s) and/or activities.
- Status reports from any sub-committees.
- Discussion/review of safety inspection reports and the actions taken to correct observed hazards.
- Review of accident/incidents sustained since the previous meeting and a discussion of measures to prevent similar accidents and incidents.
- Review of the status of current action plans or training programs.
- Review of outstanding recommendations developed by outside loss control consultants and/or Department of Commerce health and safety compliance inspectors.
- Discussion about activities related to future action plans and/or training programs.
- Discussion about special activities such as health fairs.
- Discussion about new business, future agenda items, projects and meeting dates.